What is HR automation?

Human resource (HR) automation means using software tools for enhancing the efficiency of HR department. By using this technology, HR staff can mainly focus on decision making and strategizing rather than doing the tedious tasks. Eventually, HR automation save the valuable time and resources of whole department.


7 HR functions that should be automated

1. Recruitment

Recruitment tasks usually involve a bunch of paperwork, so that some error and miscommunication will be easily created during the HR process. Therefore, most of the companies will seek help from the automated HR system to process the repeated work tasks for facilitating the effectiveness and avoiding the miscommunication.


Some tasks can be auto-completed in HR system:

a. Publishing job advertisements

b. Shortlisting candidate resumes

c. Screening resumes

d. Scheduling interviews

e. Responding to calls or emails from candidate

f. Completing employee assessment


2. Staff onboarding

The staff onboarding process involves a lot of manual work. For example, collecting employee’s documents for verification, signing some internal documents and giving access to Email account.

To avoid the HR mistakes from the above process, Human Resources Management System (HRMS) is an effective tool to provide auto guidance to the new staff. For example, HRMS helps new staff to fill in their personal information automatically. Also, it can fetch all this information and auto-fills the forms. This saves a lot of time and improves the employee experience.


3. Payroll

HR automation is the solution to avoid miscalculation of employee’s salaries. HRMS automates the entire payroll process by calculating the attendance and leaves, generating reports, depositing salary every month to the designated bank. It can also generate pay slips and gives all tax-related information by simple operation.


4. Attendance

Manual entry of employee attendance often leads to inaccuracy of attendance calculation. This leads to various problems like time theft, inaccurate payroll calculation and indiscipline.

HRMS helps the organization to track and manage employee attendance by keeping a tab on each employee’s Login/Logout time, working hours and break time. This can be achieved by using biometric attendance systems which prevents any proxy or manipulated data entry. Moreover, remote employees can be tracked and managed by using mobile apps.


5. Performance Management

Organizations can use HRMS for tracking each employee’s working performance. Furthermore, HRMS can give them valuable feedback and can carry out a fair and transparent appraisal for staff.


6. Training

HRMS can be tailormade as a Training Management system for auto running a staff training and analyzing training programs. It’s portals and online webinars helps employees to attend training at their own pace.


7. Expense management

Manual processing business expenses can easy lead to errors. HRMS resolves the above problems of the finance team by automating most of the processes. It automates the tasks such as reviewing, approving and reimbursing expenses incurred by the employees.


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Consultants from Achiever Technology helps you to understand more about the usage and benefits from the enterprise resources tool, such as HRMS, ERP, POS and CRM. Contact us today!